Canada - 1-877-547-1017 US - 1-855-440-7437 Helical Pier Systems Ltd., dba HPS Foundation Solutions

Purchaser

Vision

HPS Foundation Solutions aspires to be a trusted partner with our customers and stakeholders offering a broad base of complementary products and services for the construction industry across North America.

Mission

To provide engineered solutions by a technical and responsive team of people across a broad spectrum of the construction industry. Our primary focus will be directed toward construction in the industrial, commercial, power, petrochemical, energy and communications sectors. Ultimately, we want to make it easy for our trusted partners to do business with us.

Position Summary: The Purchaser will be responsible for administrating the purchase order process and system for HPS. Additionally, this position will work with outside vendors and HPS staff and executives to provide daily assistance with purchase orders and invoice fulfillment.

Essential Functions, Major Duties, and/or Accountabilities:

  • Creating purchase requisitions based on quotes received from vendors or management
  • Responsible for correct coding of expenditures to proper general ledger account and title coding
  • Issuing approved purchase orders to vendors
  • Processing change requests
  • Distribute remaining budget in each applicable category as work progresses
  • Prepare other analysis for management including purchase order status reports and manage purchase order policy compliance etc.
  • Receive against purchase orders or monitor receipts based on documentation (approved invoice or notification from business that service has been received)
  • Manage certain communications with vendors and maintain the highest level of integrity in dealing with vendors
  • Work with accounting to insure accruals for services provided are reflected in the system at month and quarter end close
  • Coordinate processing of invoices for approval and payment in accounting
  • Problem solves internal budget coding issues
  • Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives
  • Forwards available inventory items by verifying stock; scheduling delivery
  • Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department
  • Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
  • Authorizes payment for purchases by forwarding receiving documentation
  • Keeps information accessible by sorting and filing documents
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends
  • Other assigned duties as required

Special Requirements of the Position :

  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
  • Strong knowledge of payment regulations and fair credit practices
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions
  • Experience in gathering data, compiling the proper information, and preparing financial reports
  • Able to perform moderate to complex account reconciliations
  • Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts
  • Basic knowledge of accounting systems, budgets, and internal controls
  • High level of proficiency with Microsoft Office productivity suite
  • Advanced proficiency with accounting software and spreadsheet programs and applications
  • Effective attention to detail and a high degree of accuracy
  • Strong work ethic and positive team attitude
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Excellent teamwork and team building skills
  • Able to effectively communicate both verbally and in writing
  • Able to build and maintain lasting relationships with other departments, key business partners, and government agencies
  • Strong problem identification and problem resolution skills

Qualifications:

  • High School diploma
  • Certificate/Diploma in Accounting, Finance, Business Administration, or Purchasing
  • 2 years direct experience in a Purchasing capacity

Work Conditions:

  • Sitting for extended periods of time
  • Manual dexterity required to use desktop computer and peripherals
  • Overtime as required