Helical Pier Systems Ltd., dba HPS Foundation Solutions

Contract and Bid Pursuit Specialist

VISION

HPS Foundation Solutions aspires to be a trusted partner with our customers and stakeholders offering a broad base of complementary products and services for the construction industry across North America.

MISSION

Our mission is to provide engineered solutions by a technical and responsive team of people across a broad spectrum of the construction industry. Our primary focus will be directed toward construction in the industrial, commercial, power, petrochemical, energy and communications sectors. Ultimately, we want to make it easy for our trusted partners to do business with us.

The Position:

Reporting to Vice President - Sales and Operations North America, the Contract and Bid Pursuit Specialist is an integral part of supporting the organization by effectively providing pre-award and post-award contract management activities for a diverse portfolio of contracts, with a focus on supply & install contracts. The Contract and Bid Pursuit Specialist will work closely with internal and external stakeholders in the management of major contracts by reviewing, negotiating, drafting and interpreting contracts with the objective of identifying and mitigating business and contract risks, manage contract performance and optimize cost. This role will also be fundamental to orchestrating the bid pursuit process by disseminating incoming RFP/RFQ packages, managing the accumulation of internal responses and the assembly of the final proposal.

Key Responsibilities:

  • Assist the Sales and Estimating teams in their review of tender and bid documentation and provide recommendations on contract terms and conditions
  • Identify and discuss applicable contract risks with Sales and Estimating teams
  • Recommend alternative, additional or contract wording to mitigate, contain and/ or transfer risk exposures and address contingencies
  • Provide guidance and support in negotiations leading to the finalization of contracts and sub-contracts
  • Ensure the documentation of all contracts, recommendations, clarifications, & qualifications are consistent with requirements HPS contractor/ subcontractor policies and procedures
  • Ensure all contracts are negotiated, executed and administered in compliance with HPS contractor/ subcontractor policies and procedures which will include reviewing contractual terms and conditions to ensure requirements are properly communicated
  • Engage with and provide support to project teams involved in the formation and administration of subcontracts and purchasing process
  • Draft and review subcontracts and associated documents to ensure compliance with Prime Contract terms in all subcontract and purchasing commitments
  • Handle day-to-day questions arising in connection with the administration of contracts and sub-contracts and review associated documentation including change orders and amending agreements
  • Ensure that all bid proposal elements are internally satisfied and the bid proposal is completed and transmitted on time

Skills & Competencies:

  • Adept at working within time constraints and using strong problem-solving and analytical skills
  • Strong research capabilities – working with large amounts of data and formulating the data into actionable plans
  • Strong organizational and communication skills
  • Excellent presentation and public speaking skills
  • A professional & presentable demeanor knowing this role is the face of the company
  • Can be trusted with high-end and complex duties
  • Creative and detail-oriented team player
  • Must be able to act as a communication liaison as well as having excellent written communication skills with the ability to write corporate messages for distribution internally and externally
  • Should be a perfectionist at records management
  • Must be able to manage tasks with discretion and confidentiality
  • Must be able to manage and maintain composure in stressful situations

Qualifications:

  • Supply Chain Management Professional (SCMP-PMAC) Designation and /or International Association of Contract and Commercial Management (IACCM) Certification and/ or degree in a relevant discipline such as Business, Law, Finance, or Engineering (relevant experience in lieu of degree will be considered)
  • Minimum 5 year’s progressive experience managing complex contracts for Canada and USA
  • Ability to identify relevant issues resulting from contract wording and terms
  • Understanding of contract terminology, practices and concepts
  • Proficient with MS Office including MS Word, Excel, and PowerPoint
  • Must possess excellent interpersonal, communications, negotiating, project management, planning and organizational skills
  • Experience with dismantling large, complex bid packages and managing execution of package elements thru conclusion
  • Familiarity with construction methodology
  • Business acumen, sound judgment, and solid negotiation skills
  • Drafting skills and proven ability to identify appropriate contract wording
  • Excellent written and verbal communication skills
  • Proactive, self-motivated and results oriented

Work Conditions:

  • Office environment in Sherwood Park, Alberta head office
  • May require irregular hours upon occasion
  • A valid driver’s license and passport
  • May require travel throughout Canada and USA
  • Will require signing of a non-compete agreement